Overview
The Bureau Affairs Department is the largest department at the University of Shatrah and holds particular importance and a vital role within it. It provides the university with all its needs for essential services, as many aspects of university life converge in the Bureau Affairs Department, and the department's achievements reach all departments of the University Presidency and its colleges, institutes and centres, as well as all its staff and students.
This department has recently witnessed major developments in terms of capabilities and organisation. It consists of several divisions and units, as follows:
1. Services and Maintenance Division
2. Communications Division
3. Civil Defence Division
4. Agriculture Division
5. Vehicles Division
Vision of the Department:
The vision of the Bureau Affairs Department is to achieve leadership and excellence in providing administrative and logistical services that support higher education and scientific research, and to improve the quality of services provided to students, employees and teaching staff, in a way that contributes to strengthening academic leadership and sustainable development.
Mission of the Department:
The mission of the Bureau Affairs Department is to provide outstanding administrative and logistical services to students, employees and teaching staff, to develop administrative activities in a way that contributes to improving the quality of work, productivity and institutional performance, to improve the students' university experience, and to provide logistical support for academic and scientific activities.
Objectives of the Department:
The most important objectives of the Bureau Affairs Department are:
1- Providing logistical support for all university activities and ensuring that administrative operations run efficiently and effectively.
2- Providing outstanding and effective services to students, employees and teaching staff.
3- Improving the quality of administrative work, productivity and institutional performance.
Tasks of the Department:
The Bureau Affairs Department manages logistical services, maintenance, transport and essential administrative services to ensure that work in the institution or university runs efficiently. Its main tasks include the maintenance of buildings and technical workshops, the management of vehicles and transport, agriculture and civil defence, in addition to printing, photocopying, and the handling of incoming and outgoing mail.
Tasks of the Divisions of the Department:
1- Maintenance and Services Division:
The Maintenance and Services Division is one of the vital divisions of the university. It is concerned with the maintenance and security of all university buildings and facilities and with providing the essential and operational services required for the safety and ease of movement on campus. Its objectives include:
- Providing a safe and healthy university environment for students and staff at the university.
- Preserving and periodically improving university buildings and facilities.
- Providing the essential and operational services required to ensure the educational and research process at the university.
- Achieving the best use of the material and human resources available at the university.
2 - Communications Division:
This division works to provide and improve the means of communication and telecommunications needed by the university and its staff, by developing and maintaining the systems, networks and services required to achieve this goal. The division seeks to provide an advanced, reliable and secure communications environment that helps improve the educational and administrative process at the university.
3 - Civil Defence Division:
The Civil Defence Division is one of the vital and important divisions of the university, working to protect human life and property from fires, disasters and emergencies. The division works on developing the plans needed to deal with potential risks and on checking the readiness of the facilities, buildings and equipment needed to combat fires and disasters.
4 - Agriculture Division:
The Agriculture Division of the Bureau Affairs Department is responsible for caring for the green spaces and gardens belonging to the institution or university, including planting, irrigating and fertilising plants, in addition to garden design, pest control, and cleaning and beautifying the outdoor surroundings to ensure a healthy and attractive working environment.
Main tasks of the Agriculture Division:
- Managing gardens and green spaces: including planning, designing and planting gardens, and preparing the soil.
- Daily and seasonal care: carrying out irrigation, fertilising, pruning and transplanting seedlings.
- Pest and disease control: protecting trees and plants from agricultural diseases and insects.
- Beautification and landscaping: planting seasonal flowers and arranging trees and walkways.
- Cleaning sites: removing agricultural waste and keeping gardens clean.
- Resource management: maintaining agricultural tools and equipment and providing supplies (fertilisers, seeds, seedlings)
A - Agricultural Services
1- Carrying out daily periodic garden maintenance, each according to the agricultural engineers' sites, including mowing the lawns and planting flowers.
2- Carrying out periodic campaigns to cut tree branches and prune palm trees.
3- Carrying out campaigns to clean and wash the university's walkways when needed.
4- Carrying out campaigns to clean and maintain the gardens of the university's colleges and other centres, and supporting the agricultural units in those colleges.
C - Agricultural Machinery
1- Using agricultural machinery to maintain and clean gardens, using ride-on lawn mowers as well as disc mowers to cut grass, weeds and harmful plants.
2- Using machines to plough the land, level it and prepare it for planting, as well as using the trailer for irrigation and sprayers for spraying.
3- Using machinery to control weeds and harmful plants by means of a tractor-drawn cylinder mower.
4- Using saws in tree and branch cutting campaigns.
5 – Vehicles Division:
Tasks of the Vehicles Division of the Bureau Affairs Department
The Vehicles Division of the Bureau Affairs Department manages, maintains and operates the fleet of vehicles and specialised equipment. Its tasks include providing transport for staff and delegations, periodic maintenance and repair of breakdowns, providing fuel, and documenting vehicle movement records. It aims to ensure continuous operational readiness to support mobility and logistics services in the institution.
Main tasks of the Vehicles Division:
- Fleet management and operation: organising the movement of cars, trucks and equipment, and allocating them to daily services or special assignments.
- Maintenance and repair: implementing periodic maintenance schedules (oil and filter changes) and repairing mechanical and electrical faults (maintenance workshop) to ensure the efficiency of the vehicles.
- Providing fuel and oils: securing the vehicles' fuel needs and monitoring fuel consumption.
- Documentation and archiving: keeping records of vehicle movements, fuel consumption and technical services, and issuing movement orders.
- Following up official documents: renewing vehicle insurance and registration (licensing) to ensure the legality of operations.
- Driver management: supervising drivers and assigning daily tasks to them.
- This division works to ensure that means of transport are permanently available to serve the institution's staff and facilitate their work.
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Name of the Department Director
Mr. Ali Jiyad Abd Diwan
Names of the Department Staff
1. Ali Jabir Rashid ..... Director of the Vehicles Division
2. Malik Hamid Jabbar ..... Director of the Agriculture Division
3. Hussein Neama Wajid ..... Director of the Services and Maintenance Division
4. Osama Ali Kadhim .... Director of the Communications Division
5. Hussein Saud Atiya ..... Director of the Civil Defence Division
6. Ahmed Talib Alwan, Employee
7. Mohammed Hlail Naji, Driver
8. Asaad Abdul-Razzaq Mohammed, Driver
- Bureau-dep@shu.edu.iq